Move-in inspection How to page for landlords/owners

In this page, we will show you the exact “how-to” to conduct the rental home move-in inspection like a pro. Let’s dive right in!

You will receive an email from our office around 15 days prior to the move-in day. It has a checklist that will ask you to go through to make sure all the items there has been taken care of no later than 5 days prior to the move-in day. Once you have it all gone through and submitted, you are ready to start the move-in inspection anytime!

Here is the link of the “move-in inspection report” page. It is password protected. The access is only available for the members and/or the clients who have purchased the module service accordingly. For a demo version of this form, you may check the link here to get an overall picture on how it looks like. 

The inspection report has 20 pages in total. Normally it will take around 3 hours to complete a move-in inspection for an 3-bedroom 2-story home. 

You could play around, save it and come back to continue from where you left. Click here for the demo on how to do it. 

  1. INTRO – “Google photos” is a free app to upload and store unlimited photos and videos secured by Google. 
  2. INSTALL– For i-phone users, click here and follow the instruction. For android users, click here for how to.
  3. SHARE – our office will email you the link of the shared album (or you should receive a notification asking you to access a shared album via the google photos) you can then add all your move-in inspection pictures and videos to it. If you want to know how to add pictures to the shared album, click here


In the move-in inspection report, the home is divided into area and sections. A short video for each section is to be take to capture the accurate move-in condition. Below is the simple list to to follow to get your great shots: 

  1. POSITION – Always hold your phone in “landscape” position when taking the videos. 
  2. LIGHTING – Nature lights is the best (11:00 am to 3:00 pm). Avoid harsh lights that can cast dramatic shadows. If the weather is gloomy, turn the lights on inside. 
  3. SOUND – You can talk while taking the video, and it is optional. 
  4. STEADY – Hold the cell phone steady/naturally. Click here to see a demo picture. 
  5. SHORT – The rule of thumb is ” 60 seconds or less”. This has been done by design as the whole inspection is broken down to sections to keep each video short and sweet. 
  6. SLOW – The best way of “being perfectly slow” is to watch this example , then go outside and do the same. You will become a pro in less than 5 minutes. 

In each section, you may inspect it more closely. Taking detailed pictures is a great way to do it. Below is the best practice on how to take great pictures for move-in inspection:

  1. A-LOT – Take a lot of pictures to allow one “connect” and “see” the whole section. Please ensure sufficient storage space available on your phone  (1G is minimum)
  2. LANDSCAPING – Always take pictures with landscaping position instead of “portrait” or “vertical” for better quality. 
  3. FOCUS – keep the pictures focused. This can be done by simply tapping the center of the picture before taking one. 
  4. HIGHLIGHTS – when needed, take so called “closed-up” pictures by zoom-in, and then tap the center to focus before the shot. 
  5. MARKS – Once the highlighted picture taken, use the edit function in the photo app to add “a21 01”, “a21 02” etc. 
  6. SAVE – save the highlighted pictures right away via the upload button provided in each section in the move-inspection report. 
  7. WHAT – should be recorded as highlighted pictures? and/or videos? Anything worth to be highlighted. It may be but not limited to: 01). Deficiencies; 02). Essential information that you feel tenant shall know, such as the location of the isolation valve for water supply in the basement. 03). key information. Such as the condition underneath the deck (normally it should be emptied when you conduct the inspection; however, by the time of move-out, if it is packed with junks, then you have a solid proof what it looked like when the lease started). etc.